Tenancy Agreement 2006/7
Please read these rules carefully, failure to observe even the simplest of them could result in your eviction. The committee is made up of the Chair, Secretary, Treasurer and a minimum of 10 other members.
These set of rules have been put together for the benefit of all the tenants and have been approved by our Landlord, Nottingham City Council. It is in every tenant’s interests that these rules are adhered to.
1 The rent shall be paid by 30th September in every year including rates, water charges and any other payments which result from the tenant’s occupation of the allotment garden.
2 The tenant shall ensure that their occupied allotment on the holding is cultivated in a husband like and tidy manner according to the manner of the district and is not used for any purpose other than an allotment garden in accordance with the provision of the small holdings and allotments act or any amending legislation.
3 The tenants shall comply with the rules and regulations made from time to time by the landlords under the allotments act or any statutory amendment or modification thereof and such rules as may be imposed by the Association.
4 The landlord reserves to themselves, their officers or persons authorised by them the right to enter at all reasonable times upon the said premises to examine the state and condition thereof to attend an emergency situation or any other reasonable cause. No allotments may be sold as they remain the property of Nottingham City Council, only the contents of the garden may be sold i.e garden tools etc.
5 The tenant shall not assign, underlet or part with possession of the said premises or part thereof without first signing a memorandum of transfer and obtaining the agreement of the Association. No tenant may join two allotments together, or remove any boundary without prior approval of the committee.
6 When the tenancy is determined by either party, to restore possession of the holding in good condition in accordance with the landlords’ agreement.
7 Tenants must notify the secretary of their intention to vacate their allotment.
8 If any of the following occur, the landlord may, upon giving one month’s notice in writing, bring the lease to an end by re-entering the allotment (a) If the rent, or part of the rent is in arrears for 40 days or more, whether or not the landlord has made a formal demand for it. (b) If it appears to the landlords that the tenant, not less than three months after the commencement of this agreement, have not complied with their covenant. (c) If the Association is dissolved. (d) If the landlords or a member of the Association cultivating an allotment on the holding commits a breach of the landlords’ covenant and in the case of any breach capable of remedy by the tenant have failed to remedy it.
9 Tenants desirous of transferring their garden must attend the committee site with the proposed new tenant, and produce the last rent receipt and tenancy agreement. No transfer may be effected without prior approval of the committee and payment of such transfer fee as may be in force at the time.
10 Dogs may be taken onto the avenues but must be under close control. No fouling of the avenues will be tolerated. Dogs may run loose on the tenant’s allotment but may not cause nuisance to other tenant’s or neighbours. Any dog causing nuisance may be required to kept on a lead or barred from the site.
11 No kind of livestock, birds or animals may be kept on the allotments.
12 Deliveries may be made to the avenues but any manure/aggregates etc must be removed from the avenues within 24 hours unless dispensation has been given by the Association. Any delivery not cleared in a timely fashion may be removed.
13 No rubbish may be deposited on the site. Any tenant found bringing rubbish onto the site may be evicted.
14 Should any fence be erected adjacent to the avenue, it will be maintained in good order by the tenant. No separation fence between allotments may be removed. A gate may be fitted where a tenant holds adjoining allotments, but permission must first be obtained from the committee.
15 All hedges shall be maintained by the tenant, and may not be allowed to grow above 5ft 6in in height. Two weeks notice shall be given where a hedge is not kept satisfactorily, thereafter notice of eviction may be sent.
16 All hedge bottoms shall be kept tidy and weed free.
17 All allotments shall be kept in a tidy state and properly cultivated. Buildings must be maintained in a safe manner. No building may be erected without prior permission from the committee. No building may be used as a dwelling, garage, workshop or any purpose not related to the cultivation of the allotment.
18 No vehicles may be stored on the site without prior consent of the committee.
19 Vehicles may use the avenues to access the allotments, but may only park to load or unload for a maximum of 20 minutes, except where prior agreement has been made with the committee.Motorists must move their vehicles to allow free passage to other tenants. Tenants bringing vehicles onto the site must obey the speed limit in force at the time. Any serious or repeated infractions of these rules may result in permission to bring vehicles onto the site being withdrawn.
20 Rents and associated charges must be paid by the30th of September annually. Any rents not paid by the 10th of October will result in 30 days notice of eviction.
21 Bonfires may be allowed, on the allotments only, of dry vegetative matter and must not cause black smoke or nuisance to others. Any repeated infractions of these provisions may result in permission to have bonfires withdrawn.
23 Anyone causing damage to other persons or property on the site may be evicted summarily.
24 Tenants not complying with these rules may be given notice in writing to quit with twenty eight days to comply ( except where rule 23 applies ). On termination of a tenancy, any buildings and contents will remain the property of the Association, apart
from tools which will be stored for 14 days before being disposed of. The tenant shall be notified of such property as may be stored and informed of when the property shall be disposed unless collected.
25 Hosepipes shall not be attached to any standpipe apart from to fill water butts or water the allotment. Hoses must be attended when in use ( ie hand held ) and sprinklers may not be used. No interference will be permitted with the mains water system. Tenants found to be abusing the water system may have permission to use the water system withdrawn. If said permission is withdrawn, no rebate of water charges will apply.Tenants must show due consideration for others wishing to use the standpipes.
26 Tenants shall not allow any earth, gravel or minerals to be removed from their allotment.
27 Tenants may not, without permission, cut down or prune any trees except fruit trees. No tree may be planted that will overshadow a neighbouring allotment.
28 All allotments shall have a gate with lock which shall be kept in good repair. All gates must be inward opening and kept locked when the tenant is not in attendance. Double/ widened gates may be installed with prior permission of the committee only.
29 Tenants shall maintain the security of the site. The site gates shall be kept locked at all times unless otherwise directed by notice. The gate keys shall be kept only by tenants and must, under, no circumstances, be copied or given to any non-tenant without prior permission. No breaches may be made in the boundaries of the site.
30 Any allotment holder who shows prejudice towards another allotment holder regarding gender, religion or race may be evicted from their allotment.
31 Abusive or foul language will not be tolerated and may result in eviction.
32 Anyone found trespassing or removing anything without prior permission from a vacant allotment may be evicted.
33 No tenant may enter another allotment without permission from the tenant of that allotment
Tenant’s Signature On behalf of the Association
Date
Allotment Number
Tenant
Address
Phone
