All my propogator trays are numbered with 'puter printed numbers on paper. I cut them out and stick them on the base of the propogator (not the lids.) And cover/stick them on with a bit of see through medical tape. Sticks well through all the watering. The numbers/details are logged in a diary at the sowing/pricking out time. One or two pots are marked with indelible marker when I prick out into plastic pots which I put onto plastic trays.
(I use, in the main, those plastic drinking cups for vending m/c's. Cheaper even than washing out and sterilizing plant-pots.)