Hi just for interest because i think i have O.C.D. we hold full meetings the first sat of each month with a break of a month in summer hols etc how often...if at all do you lovely people have yours "committee " and general
Full committee meetings first Sun of every month, except Dec. Anyone is welcome to come along to the meeting, not just committee members. General meeting is just the AGM - annually in September.
Committee meetings are the first Monday of every month and last 2 hours or until we get thrown out. We sometimes have extra ones if problems arise. AGM is once a year. Until this year it has been at the end of November but we have changed it to the end of March in the hope that more folk will come along. Members can call SGMs or EGMs if the have enough support but, in my experience, this has not happened. We have a couple of social events every year which are another opportunity or a free and frank exchange of views. Normally we don't have a committee meeting the month after the AGM.
we have committee meeting every month, secretaries meetings every two months, an AGM, plus other EGM's if called
Committee meetings once a month, but the day varies as some folk insist on going to work, or having children to take places, so we can rarely find a day/time that suits everyone.
Committee meetings are for Committee only, but the minutes are posted on the board.
AGM is beginning of February (and is the cut-off date for payment of annual fees).
Quote from: Trevor_D on February 16, 2010, 14:47:10
Committee meetings once a month, but the day varies as some folk insist on going to work, or having children to take places, so we can rarely find a day/time that suits everyone.
Committee meetings are for Committee only, but the minutes are posted on the board.
AGM is beginning of February (and is the cut-off date for payment of annual fees).
Hi Trevor_D Now what you mean about work gets in the way couple of things i found interesting and may be of help to our site Does the committee make all the decisions for the site which are then as u say posted on the board ?? We have our A.G.M & Subs payments in Jan So few people came that we amended
the payment day with a March cut off
You say you cut off date is the same as your A.G.M what happens if people don't
pay by this date
Just to help visualise your site how many plots do you have
Sorry, halfof - being sarcastic! As a retired wrinklie, I can make meetings during the day, but if we only had day-time meetings the average age of the Committee would be a bit doddery.... We used to use Sunday mornings, but one of our more active Committee members has a football-mad son who "has" to play every morning. It's difficult, hence the peripatetic arrangement.
Yes, the Committee makes the decisions, but we consult like mad. I spend hours on site talking to members, we have a Newsletter five times a year, a notice board, and my e-mail & mobile are posted for everyone to see. And at the AGM the Chairman reports on what has happened during the year, then asks for suggestions for projects for the forthcoming year. And we have working parties where this sort of thing is aired as well.
Most people do pay at or before the AGM. (Except last year, when it was the evening of the big snow and only 16 people turned up!) Those who haven't get phoned or e-mailed. Our current state - as of an hour ago - is that four haven't paid, but they have promised to do so in the next day or two. (Our cut-off date used to be the end of March - but we were still chasing people up!! It's a bit like an amateur opera group I used to work with. Their rehearsals started at 7.30, but loads of folk used to stroll in at 7.45; so they moved the start to 7.45 - and loads of folk strolled in at 8.00! So the silly sods changed the start to 8.00 and guess what happened?!?)
If they haven't paid and haven't cultivated as well - that's a different matter. They get a stiff letter. I had to send out four last year; none this year. Word gets round.
We've got about 90 plots of varying sizes - the biggest is 40 poles, most of the older members have 10 or 15; now I'm splitting plots as they become vacant and only letting out 5-poles at a time.
Quote from: Trevor_D on February 16, 2010, 16:24:24
Sorry, halfof - being sarcastic! As a retired wrinklie, I can make meetings during the day, but if we only had day-time meetings the average age of the Committee would be a bit doddery.... We used to use Sunday mornings, but one of our more active Committee members has a football-mad son who "has" to play every morning. It's difficult, hence the peripatetic arrangement.
Yes, the Committee makes the decisions, but we consult like mad. I spend hours on site talking to members, we have a Newsletter five times a year, a notice board, and my e-mail & mobile are posted for everyone to see. And at the AGM the Chairman reports on what has happened during the year, then asks for suggestions for projects for the forthcoming year. And we have working parties where this sort of thing is aired as well.
Most people do pay at or before the AGM. (Except last year, when it was the evening of the big snow and only 16 people turned up!) Those who haven't get phoned or e-mailed. Our current state - as of an hour ago - is that four haven't paid, but they have promised to do so in the next day or two. (Our cut-off date used to be the end of March - but we were still chasing people up!! It's a bit like an amateur opera group I used to work with. Their rehearsals started at 7.30, but loads of folk used to stroll in at 7.45; so they moved the start to 7.45 - and loads of folk strolled in at 8.00! So the silly sods changed the start to 8.00 and guess what happened?!?)
If they haven't paid and haven't cultivated as well - that's a different matter. They get a stiff letter. I had to send out four last year; none this year. Word gets round.
We've got about 90 plots of varying sizes - the biggest is 40 poles, most of the older members have 10 or 15; now I'm splitting plots as they become vacant and only letting out 5-poles at a time.
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font=Verdana]We've got about 90 plots of varying sizes - the biggest is 40 poles, most of the older members have 10 or 15; now I'm splitting plots as they become vacant and only letting out 5-poles at a time.[/font]
I wasn't sure where you were being sarcastic because i'm dislexic (spelt wrong but should be spelt this way) I misspelt Know it should have read "Know what you mean" now what you mean since we have started having plant & veg sales each year we have had a lot of people wanting a plot
so we started splitting the plots up like yourselves it has caused problems fitting 17 plots into the space of 5 ish
in the past we have acquired various grants to improve the site one of the grants was for sheds either a small one per person ore an 8' x 6' between two plot holders now with so many people on and no spare land new people want to know when they are getting a shed
Another little niggle is the whispering " why do they have a small piece of land when WE have a normal size plot We have had the plot for many years before we decided to split plots by 2 and sometimes 3 to try to get as many people on as we can by the way they pay £10 per anum to our £44 but we only use the same amount of free manure as them
I feel better for that little rant
Committee meetings are on the last Thursday of each month, no meeting in December. Our AGM is March/April. Usually only the committee attend. Nobody else bothers though last year as a first, we had an audience of one ::)
Quote from: ktlawson on February 16, 2010, 17:49:17
Committee meetings are on the last Thursday of each month, no meeting in December. Our AGM is March/April. Usually only the committee attend. Nobody else bothers though last year as a first, we had an audience of one ::)
Thanks for your input KT i'm beginning to build up a picture of other sites it would seem that most sites who responded have monthly meetings like us but mainly committee only or committee and others can come but don't
we try to get all to attend because we only have 17 small ( and I do mean small some are only 4 raised beds about 6' x 4' ) plots and around 20 ish people if wives & partners are counted maybe if you have a large site as most of you seem to have it wouldn't be practical to gather all for the meets
I must admit that our last two meets have been committee and one or two others
we try to decide at each meeting how we can improve our site and the missing people may soon have to get on with any decisions made by a minority
Hello Halfof,
We have meetings on the first Wednesday of every month in the afternoon. I email all the plotholders who are on our email group a week before so that they can let us know if there is anything they would like discussed. The meetings are for the committee but the minutes are put up on the noticeboard and can be emailed to those who request it.
The AGM is every April.
We have 86 full size plots, 21 half and 6 quarter.
Thank you all for your input it would seem we all have the monthly meets in common
a lot of our committee members can't make it to day-time meetings, so we rent a room at the local library every first wed evening of the month, 7 - 10 pm.
our association owns our land, 1000 plots, 14 sites. so we have representatives from each site / group of sites plus treasurer, chairman, vice-chairman, and a general secretary, which is Me. ;)
Quote from: tonybloke on February 17, 2010, 21:34:10
a lot of our committee members can't make it to day-time meetings, so we rent a room at the local library every first wed evening of the month, 7 - 10 pm.
our association owns our land, 1000 plots, 14 sites. so we have representatives from each site / group of sites plus treasurer, chairman, vice-chairman, and a general secretary, which is Me. ;)
Mind blowing size tonybloke how did the owning of land come about ??? I get stressed with 20 people on site :o ::)
You have meetings? And a committee?? :o
It might have something to do with the fact that all you get at our site is the bare earth, and half the plots are untaken and overgrown with bramble and/or grass, but there's one guy who runs it (takes the money and runs the site 'shop' (shed to buy manure and slug pellets)), and he's too busy with work to tend his own plot half the time. There are regional meetings, but there's no site committee or site meetings; infact I don't think there's enough people with plots to actually have a committee!
I think it's time this year to take some responsibility and help out - get the free plots advertised and taken and foster some community spirit with some site functions and meetings.
Quote from: markp2511 on February 17, 2010, 22:42:37
You have meetings? And a committee?? :o
It might have something to do with the fact that all you get at our site is the bare earth, and half the plots are untaken and overgrown with bramble and/or grass, but there's one guy who runs it (takes the money and runs the site 'shop' (shed to buy manure and slug pellets)), and he's too busy with work to tend his own plot half the time. There are regional meetings, but there's no site committee or site meetings; infact I don't think there's enough people with plots to actually have a committee!
I think it's time this year to take some responsibility and help out - get the free plots advertised and taken and foster some community spirit with some site functions and meetings.
let us know how it progresses!! ;)
Quote from: markp2511 on February 17, 2010, 22:42:37
You have meetings? And a committee?? :o
It might have something to do with the fact that all you get at our site is the bare earth, and half the plots are untaken and overgrown with bramble and/or grass, but there's one guy who runs it (takes the money and runs the site 'shop' (shed to buy manure and slug pellets)), and he's too busy with work to tend his own plot half the time. There are regional meetings, but there's no site committee or site meetings; infact I don't think there's enough people with plots to actually have a committee!
Hi mark hope something comes good this year you need to seek out like minded people in 4 years we have gone from a site with about 6/8 people with good sized plots to 17 smaller plots with a further 17 people on a waiting list I think when we started our annual plant sales to purchase things for the plot is when things turned around most people who came were locals and didn't know we were here although we try to get all on the site involved with b b qs and work parties it normally is a small group of us who are always there and drive the plot forward We have been on a metro site a long time ago with unworked plots the odd abandoned car and only one or two people past any time with each other wasn't a good atmosphere trust you site will move on
I think it's time this year to take some responsibility and help out - get the free plots advertised and taken and foster some community spirit with some site functions and meetings.
you'll get the hang of quoting, raymondo!!
Quote from: halfofmanic on February 18, 2010, 08:58:18
Hi mark hope something comes good this year you need to seek out like minded people in 4 years we have gone from a site with about 6/8 people with good sized plots to 17 smaller plots with a further 17 people on a waiting list I think when we started our annual plant sales to purchase things for the plot is when things turned around most people who came were locals and didn't know we were here although we try to get all on the site involved with b b qs and work parties it normally is a small group of us who are always there and drive the plot forward We have been on a metro site a long time ago with unworked plots the odd abandoned car and only one or two people past any time with each other wasn't a good atmosphere trust you site will move on
;)
Quote from: ktlawson on February 16, 2010, 17:49:17
Committee meetings are on the last Thursday of each month, no meeting in December. Our AGM is March/April. Usually only the committee attend. Nobody else bothers though last year as a first, we had an audience of one ::)
makes you wonder what you have to do to liven people up a little jolt of electricity maybe do you organise work parties or is there no need for them on your site ??? ::)
Quote from: tonybloke on February 19, 2010, 19:00:40
you'll get the hang of quoting, raymondo!!Quote from: halfofmanic on February 18, 2010, 08:58:18
Hi mark hope something comes good this year you need to seek out like minded people in 4 years we have gone from a site with about 6/8 people with good sized plots to 17 smaller plots with a further 17 people on a waiting list I think when we started our annual plant sales to purchase things for the plot is when things turned around most people who came were locals and didn't know we were here although we try to get all on the site involved with b b qs and work parties it normally is a small group of us who are always there and drive the plot forward We have been on a metro site a long time ago with unworked plots the odd abandoned car and only one or two people past any time with each other wasn't a good atmosphere trust you site will move on
;)
think i may have it but like 50 first dates (film) tomorrow it will be forgotten
I have to admit I was tutored by the other half of manic
You're doing just fine! I like the challenge of finding where you've hidden your response in the quote! ;D ;D :P
But I really don't like that Fred Durst fellow much!
Quote from: grawrc on February 20, 2010, 09:03:01
You're doing just fine! I like the challenge of finding where you've hidden your response in the quote! ;D ;D :P
But I really don't like that Fred Durst fellow much!
Don't worry there will be a lot more things for me to struggle with yet to delight and puzzle over you never know I may even get the hang of posting pics no I'm going too far now...being silly anyway who is this rugged devil Fred Durst you are not impressed with
Quote from: grawrc on February 20, 2010, 09:03:01
You're doing just fine! I like the challenge of finding where you've hidden your response in the quote! ;D ;D :P
But I really don't like that Fred Durst fellow much!
Found him on th tinternet recognise the group nearly said band an age thang can't say ive heard any of " their tracks man "
Yes I think he's a bit of a Juan Kerr! :o :o :o
Quote from: grawrc on February 20, 2010, 10:05:27
Yes I think he's a bit of a Juan Kerr! :o :o :o
Grawrc your wearing me out I will have to search for Juan Kerr now :'( >:(
Just say it!! ;D ;D ;D Hwankerr???
Quote from: grawrc on February 20, 2010, 20:53:18
Just say it!! ;D ;D ;D Hwankerr???
I think you know a lot more about him than I do I thought he was a wrestler
I don't think he comes close to being as frightening as ace's little friend
what's that got to do with committee meetings on site? ???
Quote from: halfofmanic on February 21, 2010, 19:12:51
I think you know a lot more about him than I do I thought he was a wrestler
I don't think he comes close to being as frightening as ace's little friend
Couldn't agree more. He's certainly a lot nicer to look it. I think he was/is a singer with Limp Bizkit?
Quote from: tonybloke on February 21, 2010, 19:25:08
what's that got to do with committee meetings on site? ???
Absolutely zilch, nada, nothing. I think it's whats called an aside? Are you suggesting that we always stick right on topic in this forum?
Because, with all due respect, your earlier post had little to do with the topic either. :o :o :P
Quote from: grawrc on February 21, 2010, 19:56:30
Quote from: halfofmanic on February 21, 2010, 19:12:51
Quote from: tonybloke on February 21, 2010, 19:25:08
what's that got to do with committee meetings on site? ???
Absolutely zilch, nada, nothing. I think it's whats called an aside? Are you suggesting that we always stick right on topic in this forum?
Because, with all due respect, your earlier post had little to do with the topic either. :o :o :P
Put him in the naughty cupboard Grawrc nobody's been in the cupboard for a while ;D ::) ;D I think this subject is exhausted now ( Allotment meetings etc ) Hay Ho :o :o