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Allotment Stuff => Allotment Movement => Topic started by: philistine on May 10, 2011, 16:30:34

Title: Accounts
Post by: philistine on May 10, 2011, 16:30:34: Any one got an example of some accounts for an allotment association that includes income
from a small allotment shop, obviously we do presently make a note of everything we buy & sell but
I need to put them in a better format to include in a grant application.
Title: Re: Accounts
Post by: saddad on May 10, 2011, 16:37:25: I have some old accounts on my comp... from when I was treasurer... never got round to deleting the files... but couldn't provide them without explicit permission from our committee. Sure some active Treasurers will be along to help. Do you need real "accountant" accounts or just an income/expenditure breakdown?
:-X
Title: Re: Accounts
Post by: cornykev on May 10, 2011, 18:07:06: I'm glad you asked the question, as our lottie shop is up and running and I will have to do the accounts I'm not sure how to set it out.
Title: Re: Accounts
Post by: davyw1 on May 11, 2011, 08:08:25: Quote from: cornykev on May 10, 2011, 18:07:06
I'm glad you asked the question, as our lottie shop is up and running and I will have to do the accounts I'm not sure how to set it out.

Sent you a PM
Title: Re: Accounts
Post by: manicscousers on May 11, 2011, 09:26:53: Corny, we just have a simple in and out, must keep all the invoices, I hand the books over to the treasurer once a quarter. I also make a note of who buys what and have a list of people who owe, not a good idea but some of them are like the queen and never carry money ;D
Title: Re: Accounts
Post by: Hi_Hoe on May 18, 2011, 23:10:14: Quote from: philistine on May 10, 2011, 16:30:34
Any one got an example of some accounts for an allotment association that includes income
from a small allotment shop, obviously we do presently make a note of everything we buy & sell but
I need to put them in a better format to include in a grant application.

Hi philistine

it may or may not be of use to you, but for my small business I use Express Invoice which is available as a free download. (google should find it) Its a great little product and suits my needs perfectly - it may be just the thing you need to "prettify" your application?!

Good luck :)
Title: Re: Accounts
Post by: cornykev on May 19, 2011, 05:06:22: Cheers Davy. ;D
Title: Re: Accounts
Post by: davyw1 on May 19, 2011, 07:41:00: Hope it was ok Kev also what i should have mentioned is to get a memory stick so when you update your acounts you also update the memory stick, this way you will always have a record should your computer crash.
Title: Re: Accounts
Post by: jules2 on May 19, 2011, 18:06:44: Quote from: davyw1 on May 19, 2011, 07:41:00
Hope it was ok Kev also what i should have mentioned is to get a memory stick so when you update your acounts you also update the memory stick, this way you will always have a record should your computer crash.

Good call, I'm treasurer of a cycling club and at the monthly committee meeting I exchange a memory stick of everything I have with the secretary plus I have a separate hard drive anyway.

I also produce the current bank statements at the same time so any member of the committee can check the the balances that I give each month.

Its quite easy to construct an Excel sheet with cash and bank columns for both income and expenditure, on mine if I make a posting error and it does not balance it shows in a separate column.

If you are ever shown Profit and Loss accounts without a supporting balance sheet be very afraid. I know of various voluntary organisations that have been defrauded of £1000's.