Picture posting is enabled for all :)
Hi SkywarmWelcome to A4A.I'm not sure what your complaint is exactly. Your committee makes decisions how? Simple majority? If you're not happy about the decisions the committee make, then I'm sorry, but that's democracy, and if you're on the committee then your duty is to get behind those decision whatever your personal opinion.Are you saying that individual members of the committee are acting with executive authority? That would be different.If there's no provision in your constitution for holding an EGM then it just means there's no particular formalities to be observed. If enough of you - like a good dozen - write to the Secretary demanding an EGM then she ought to call one, and if she refuses then you still have options.If you want an honest neutral opinion on your specifics you're welcome to PM me.
I cant exactly recall the corect name of the book " Rules of Good Chairmanship "The secretary upon written request of 15 members shall call a special general meeting of the association. Such a meeting shall take place within 28 days of receipt by the secretary of written notice of such a request. The meeting shall considder items, which are specified in the request.This request must be signed by each member. If one of the signed members fail to attend then the meeting can not be opened.
Most allotments associations seem to base their rules on those used by other associations or WMC or their works Union. They are under the impression that there is one set of rules and these should be adhered to but in fact the rules of the association and the constitution are entirely up to the membership.I know that it can be hard because there is often one or more who want to be the 'boss' it is probably their only ever chance in life to be in charge of anything and voluntary does not matter. They would pay for the priviledge.Without fully knowing what has actually happened or what rules you have in place it is hard to advise.Most allotment holders want to do just one thing. Get on with their digging and growing and have no political ambitions. In fact, they just want to be left alone to get on with it.If your rules do not allow for an EGM then it is something to add next AGM.
Committees always have the right to co-opt others onto the Committee, either until the next AGM, or as a 'one-off' to fill a vacancy, or bring in an extra person to deal with a specific matter. If they had to go to an EGM each time, the whole thing could grind to a stand-still.That said, it should still be above-board. The members should be told who has been co-opted and why. And it must be ratified at the next AGM by a vote, so that the co-opted members become elected ones. (Or not, as the case may be!)In practice, the Officers are responsible for the day-to-day running and decision-making of the Society; they report to the Committee at monthly (or whatever) Committee meetings and can be held to account if they have been high-handed, or made the wrong decision; similarly, both Officers and Committee are accountable to the membership annually (or earlier, if enough members request an EGM).We keep in touch with our members through regular newsletters. We also publish Committee minutes on the notice board, so that decisions are made public. And my mobile number and e-mail address are on the notice board.